Office & Project Assistant - Warsaw
Equilis Poland Services Sp. z o.o. is looking for someone to support the team with the day-to-day organisation of office operations and ongoing real estate development projects. This role combines administrative responsibilities with hands-on support for the team and its projects.
Your role
- Preparing documents, summaries, reports and presentations
- Providing day-to-day administrative and organisational support to the team
- Maintaining and organising company and project documentation
- Handling correspondence and documents, ensuring their proper circulation and archiving
- Organising meetings, booking conference rooms and assisting with business travel arrangements
- Coordinating calendars and deadlines
- Cooperating with the accounting department, including supporting the processing of invoices and financial documents
- Updating files, spreadsheets and databases, particularly in Excel
- Supporting the team with ongoing tasks related to current projects
- Assisting with the organisation of company events and other operational activities
Who we are looking for
- A current student or graduate in civil engineering or architecture
- Someone confident working with computers, documents and data
- Very good command of MS Office, particularly Excel, Word and PowerPoint
- Good command of English
- Ability to learn new software and tools quickly
- Accuracy, independence and strong organisational skills
- Ability to prioritise tasks and meet deadlines
- Good communication skills and ease in working with different people
- A technical and analytical mindset, with the ability to solve day-to-day problems efficiently
What we offer
- An opportunity to gain practical experience in an international real estate company
- Involvement in real estate development projects
- Insight into both the administrative and project-related aspects of the business
- Collaboration with an experienced team
- Opportunities for professional development and long-term cooperation
- Office-based work in central Warsaw
Equilis Poland Services Sp. z o.o. | Al. Jerozolimskie 93, 02-001 Warsaw | www.equilis.net
Ready to take the next step?
If you’re organised, curious and eager to gain hands-on experience in real estate development, we’d like to hear from you. Complete the application form below and tell us a little about yourself. We look forward to discovering how you could contribute to the Equilis team.
Don’t see an opportunity that matches your profile? We’re always happy to meet people who want to help us shape meaningful places. Send us a spontaneous application and we’ll get in touch when there’s a match.
